{"id":2069,"date":"2020-04-25T15:54:26","date_gmt":"2020-04-25T10:24:26","guid":{"rendered":"https:\/\/blog.gowarranty.in\/?p=2069"},"modified":"2020-09-17T18:53:41","modified_gmt":"2020-09-17T13:23:41","slug":"how-to-keep-your-zoom-meetings-safe-secure","status":"publish","type":"post","link":"https:\/\/gowarranty.in\/blog\/how-to-keep-your-zoom-meetings-safe-secure\/","title":{"rendered":"How to Keep Your Zoom Meetings Safe &#038; Secure"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Is it safe to use the videoconferencing app Zoom? Yes \u2014 if you know how to set it up properly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">First, some background. As you may know, Zoom\u2019s popularity has soared over the past couple of months as people staying at home use its free version to stay in touch with friends, family, and co-workers. But while Zoom already included some methods that could be used to safeguard meetings, those features could be hard to find, especially if you hadn\u2019t used the app before. Due to this, meetings began to get interrupted by unwanted intruders who would purposely cause disruptions, often in extremely nasty ways.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Not surprisingly, this led to a considerable backlash, much of it concerning the lack of security for users. In response, the company has put additional security measures in place. For example, it\u2019s automatically enabling virtual waiting rooms and passwords for accounts in its free and lowest-paid tiers.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"414\" src=\"https:\/\/blog.gowarranty.in\/wp-content\/uploads\/2020\/04\/1.jpg\" alt=\"videoconferencing app Zoom\" class=\"wp-image-2071\" srcset=\"https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/1.jpg 920w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/1-300x135.jpg 300w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/1-768x346.jpg 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Having to deal with passwords and virtual waiting rooms may make for a slightly less friendly interface, but it also means that it\u2019s less likely that somebody you don\u2019t know will pop into your family get-together. So if you\u2019re using the free version of Zoom, here are some ways to keep your meetings secure.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Use a unique meeting ID &amp; password<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Zoom is now automatically adding passwords to accounts, and those passwords can be embedded in the links to people\u2019s personal rooms. For example, if you go to your Zoom profile and look for your \u201cinstant meeting\u201d link, you\u2019ll see it contains both your personal meeting ID and, right after that, the password for the meeting. Anyone you send that link to will be able to immediately gain access to your meeting without having to separately post a password. Of course, posting that link publicly will negate any security the password might have provided.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So if you\u2019re creating a meeting for more than a couple of friends, it\u2019s probably a good idea not to use your usual meeting ID and to generate a separate password instead. How to do that using the web interface?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>From the main Zoom page, click on \u201cMy Account\u201d in the upper-right corner, and then click \u201cSchedule a meeting\u201d<\/li><li>If you wish, you can enter a meeting topic and description. Put in the date, time, and duration of your meeting. (If you\u2019re on the free plan, you\u2019ve got 40 minutes.)<\/li><li>Look for \u201cMeeting ID,\u201d and select \u201cGenerate Automatically.\u201d This will generate a unique ID for that meeting rather than using your usual meeting ID.<\/li><li>Make sure \u201cRequire a password\u201d is checked. Zoom will generate a random password, but you can also create your own.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"474\" src=\"https:\/\/blog.gowarranty.in\/wp-content\/uploads\/2020\/04\/2.jpg\" alt=\"Zoom video conference setting\" class=\"wp-image-2072\" srcset=\"https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/2.jpg 920w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/2-300x155.jpg 300w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/2-768x396.jpg 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Below that, make sure \u201cEnable waiting room\u201d is checked (and it\u2019s a good idea not to check \u201cEnable join before host\u201d since that would let participants wander into the meeting before you do).<\/li><li>Click on \u201cSave\u201d<\/li><li>You\u2019ll be brought to the meetings page where you will see all of the options for that meeting. Halfway down, you can click \u201cCopy the invitation\u201d to put all of the info into your buffer so you can send it to your participants. When you\u2019re ready, click on the blue \u201cStart this Meeting\u201d button.<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re using the Zoom app &#8211; <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Click on \u201cSchedule\u201d<\/li><li>Click on the blue \u201cSchedule\u201d button<\/li><li>You\u2019ll be offered the chance to put the meeting in your calendar. After that, you\u2019ll be brought back to the main window. The scheduled meeting will be on the right; if you want, you can &#8211; click on the three dots to the right of your name to make changes or copy the invitation into the buffer to send to your participants.<\/li><li>You will be offered essentially the same selections as in the web app. If you want to make sure the waiting room is enabled, click on \u201cAdvanced Options\u201d at the bottom of the page.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"805\" src=\"https:\/\/blog.gowarranty.in\/wp-content\/uploads\/2020\/04\/3.jpg\" alt=\"Scheduling meeting in Zoom app\" class=\"wp-image-2073\" srcset=\"https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/3.jpg 920w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/3-300x263.jpg 300w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/3-768x672.jpg 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Use the virtual waiting room<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Of equal, or even more use, is the virtual waiting room. This lets you check out everyone before they actually gain access to the meeting. You can then either let them in \u2014 or not.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When each participant clicks on their link, they will be asked to wait, while you will get a notification telling you that someone has entered the waiting room. You can either immediately admit them or click on \u201cSee waiting room.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"148\" src=\"https:\/\/blog.gowarranty.in\/wp-content\/uploads\/2020\/04\/4.jpg\" alt=\"Virtual waiting room in Zoom app\" class=\"wp-image-2074\" srcset=\"https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/4.jpg 920w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/4-300x48.jpg 300w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/4-768x124.jpg 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A sidebar will then show you everyone who is waiting to enter the meeting; you can then either admit them, remove them from the waiting room (and from any chance to enter the meeting), or send them a message.<br>Having to approve everyone who wants to join might be a pain to deal with, especially if you\u2019re expecting a lot of people, but it will ensure that anyone who shows up in your meeting actually belongs there.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"920\" height=\"488\" src=\"https:\/\/blog.gowarranty.in\/wp-content\/uploads\/2020\/04\/5.jpg\" alt=\"Video conferencing on Zoom app\" class=\"wp-image-2075\" srcset=\"https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/5.jpg 920w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/5-300x159.jpg 300w, https:\/\/gowarranty.in\/blog\/wp-content\/uploads\/2020\/04\/5-768x407.jpg 768w\" sizes=\"auto, (max-width: 920px) 100vw, 920px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Lock Down, don\u2019t share, kick them out<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">There are other security features that you can take advantage of in order to protect yourself and the other participants.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you know exactly who belongs in your meeting, and they\u2019re all there, you can lock down the meeting by clicking on the \u201cSecurity\u201d link at the bottom of the screen and choose \u201cLock Meeting.\u201d Once you do that, even somebody who has the meeting ID and password cannot get in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Using the same menu, it could also be a good idea, especially if you\u2019re holding a meeting with a lot of people, to uncheck the \u201cShare Screen\u201d selection. If by bad luck somebody who means to disrupt the meeting is allowed to share their screen, they can make things extremely uncomfortable for the rest of the participants. (If at some point, a participant has a legitimate need to share their screen, you can re-enable sharing at any time.)<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If a participant does start to misbehave but you don\u2019t necessarily want to kick them out (or you want to discuss what you\u2019re going to get them for their birthday), you can put them back in the waiting room. Click on the \u201cManage Participants\u201d icon at the bottom of your screen, find the name of the participant on the resulting side panel, and then click on \u201cMore\u201d &gt; \u201cPut in waiting room.\u201d The participant will no longer have access to the meeting; in effect, they will be back in the waiting room until you decide to let them return.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, you can kick somebody out of the meeting entirely by using that same drop-down menu and clicking on \u201cRemove.\u201d If that becomes necessary, by the way, it might be a good idea to then lock the meeting so they can\u2019t try to get back in.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Is it safe to use the videoconferencing app Zoom? Yes \u2014 if you know how to set it up properly. First, some background. As you may know, Zoom\u2019s popularity has soared over the past couple of months as people staying at home use its free version to stay in touch with friends, family, and co-workers. [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2076,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[202,1,191,240,277,225],"tags":[],"class_list":["post-2069","post","type-post","status-publish","format-standard","has-post-thumbnail","category-desktop-workstations","category-featured","category-gadgets","category-how-to","category-technology","category-trending"],"_links":{"self":[{"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/posts\/2069","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/comments?post=2069"}],"version-history":[{"count":1,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/posts\/2069\/revisions"}],"predecessor-version":[{"id":2077,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/posts\/2069\/revisions\/2077"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/media\/2076"}],"wp:attachment":[{"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/media?parent=2069"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/categories?post=2069"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gowarranty.in\/blog\/wp-json\/wp\/v2\/tags?post=2069"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}